Legal Assistant Job at U.S. Army Corps of Engineers, Honolulu, HI

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  • U.S. Army Corps of Engineers
  • Honolulu, HI

Job Description

About the Position: The primary purpose of this position is to report to Deputy/District Counsel for USACE Honolulu District and serve as a Legal Assistant independently processing Freedom of Information Act (FOIA) and Privacy Act (PA) requests, subject to oversight of the District FOIA Officer, and provides clerical assistance to the Office of Counsel. About the Position: The primary purpose of this position is to report to Deputy/District Counsel for USACE Honolulu District and serve as a Legal Assistant independently processing Freedom of Information Act (FOIA) and Privacy Act (PA) requests, subject to oversight of the District FOIA Officer, and provides clerical assistance to the Office of Counsel. Duties Receives FOIA/PA requests by assigning a tracking number to each request and logging it into the FOIA tracking system. Communicates directly with requestors or their attorneys regarding scope and status of requests. Forwards routine, complex, or voluminous requests to the office(s) possessing the records, provides guidance or clarification to records custodian(s), performs extensive searches of records within the District by assisting records custodians. Communicates directly with OGE 450 filers and their supervisors relating to completing OGE 450 compliance. Coordinates and records extensions in Financial Disclosure Management (FDM) as necessary. Serves as Agency Legal Representative responsible for uploading files into the Federal Sector EEO Portal (FEDSEP) and providing a wide range of administrative and technical support to ensure that all EEO deadlines and filing requirements are met. Conducts independent legal research and analysis using systems such as LEXIS/NEXIS, JAGCNet, and WESTLAW. Enters contract claims and appeals when received into the USACE LawManager Matter Tracking System and updates status of claims and litigation in Law Manager, in needed. Salary $51,110 - $73,581/year Conditions of Employment Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. Qualifications Who May Apply : Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document . SPECIALIZED EXPERIENCE GS-08: One year of experience at: :1) Preparing, reviewing and organizing legal case materials including large collections of documents; AND 2) Assisting attorneys with preparing discovery requests and discovery responses in litigation; AND 3) Creating documents and spreadsheets for a legal office and for litigation using software such as word processing, spreadsheets, graphics, financial management and office management network information. SPECIALIZED EXPERIENCE GS-07: One year of experience at: 1) Examining documents to resolve problems, 2) Using office software to prepare complex documents containing tables and graphs, 3) Performing legal research, input and retrieve data from the internet and intranet to maintain legal, financial and other databases used in an office, and 4) Producing legal materials (e.g. correspondence, reports, studies, memoranda, etc.) using word processing software. You will be evaluated on the basis of your level of competency in the following areas: Customer Service (Clerical/Technical) Manages and Organizes Information Technical Competence Writing Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-6 for the GS-7 and GS-7 for the GS-8). Other Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. This is a(n) 56 Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. Required Documents The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements . As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: Your resume may be submitted in any format and must support the specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position. For additional information see: What to include in your resume . 2. Other supporting documents: Cover Letter, optional Most recent Performance Appraisal, if applicable Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration. Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old). NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on 07/29/2024 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application ( ). Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process . You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center . To verify the status of your application, log into your USAJOBS account all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: . Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. #J-18808-Ljbffr

Job Tags

Permanent employment, Full time, Contract work, Local area, Trial period,

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