Job Description

Eastridge Workforce Solutions is a leading provider of workforce management solutions, committed to connecting skilled professionals with meaningful career opportunities. We are hiring an Administrative Assistant for a privately held real estate development company. For immediate consideration, apply today.

Description

• Provide general administrative support for the Development, Design and Construction departments, including handling calls, preparing agendas, managing schedules.
• Create accurate and detailed executive team presentation materials. Collaborate with various sources to ensure cohesive presentations.
• Manage presentation materials, logistics, and department events.
• Schedule meetings, coordinate conference room setup, and technology requirements. Assist with travel arrangements and expense reports.
• Track, distribute, and route documents for approval.
• Prepare various communications, including presentations, emails, and memos.
• Organize and maintain project and department files; process invoices and manage office supplies.
• Support onboarding and setup for new hires.
• Coordinate and represent the department in weekly meetings.
• Prepare various communications, including meeting minutes.
• General office management including ordering office supplies and management of area printers
• Plotters management , including monthly billing reports and plotter maintenance and supplies
• Process expense reports.
• Prepare, research and submit Consultant & Construction contract requests.
• Process and execute PO’s, new supplier setups and supplier system maintenance.
• Code and approve department and project invoices.
• Train and advise on Coupa processing for the department and external suppliers.
• Work closely with Contracts Administration on special projects.
• Capital request routing/Filing for new and ongoing Development/Construction projects
• Other document routing including LOA’s, easements, etc.
• Upkeep of project name and coding list.
• Process project check requests & Non-PO invoices.
• Development/Construction bonds coordination.
• SAP Reporting - Job Cost Reports.
• Save/distribute project close-out documentation.
• Department representative as the Records Management Coordinator.

Minimum Qualifications

• Bachelor’s degree or equivalent work experience.
• 3-5 years administrative work experience at Sr Administrative Assistant level.
• Proficiency in Google Suite, Microsoft Office Suite and database management.
• Ability to communicate clearly and effectively in English, both verbally and in writing.
• Detail oriented, organized, managing multiple tasks concurrently.
• Organized with proactive problem-solving abilities and a proactive approach to anticipating needs.
• Demonstrate initiative, personal awareness, respectful behavior and integrity; maintains high quality of customer service and leadership.
• Regular, consistent and timely attendance is required (non-exempt).
• Ability to follow process and flexible to change.

Benefits : Use this link bit.ly/4cGUQSh to learn more about benefits available to Eastridge’s temporary employees. From time to time Eastridge’s clients may offer additional benefits to Eastridge employees while on assignment. Information about those benefits will be communicated when applicable.

Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.

Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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