Job Description

About the Indiana Department of Health (IDOH): The Indiana Department of Health’s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play. Role Overview : You will be managing accounting staff for deposit and banking activities. You will be responsible for setting up and maintaining program rebates in the PeopleSoft AR module, analyzing revenue posting, managing account funds to meet grant expectations, and ensure proper accounting and adherence to Indiana code of deposit for the Department of Health. You will also manage the IDOH refund process, approve deposit transactions, wire transactions, and ROC report of collections. You will be accountable for managing unidentified wires processed through TOS and accountable for managing non-sufficient funds processed through TOS. This position directly reports to the controller, to communicate the status for the accounts receivable division status of activities and any issues, development, or support needed. Salary Statement : The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience. A Day in the Life: The essential functions of this role are as follows: Manage workflow to aggressively process transactions in an accurate and timely manner. Prioritize work within a unit to ensure that deadlines are met. This includes the assessment of transactions needing emergency processing. Implement procedures to automate the electronic transfer of funding to eligible employees, vendors, and grantees. Coordinate and implement such activities as to make this possible through the efforts of other state agencies, such as the Auditor of State’s Office. Assure accurate reporting of the disbursement data through various mediums. Develop and ensure the writing of unit goals and objectives. Develop and ensure the writing and implementation of procedures for the accounting and balancing of accounts in which disbursement checks are written. Reconcile accounts in which warrants are written. Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development. Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures. The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. What You'll Need for Success: This person must have the following requirements to be considered for employment: Specialized knowledge of the principles and practices of public accounting and auditing. Specialized knowledge of federal and state laws, policies, and procedures as they pertain to auditing, accounting, disbursement, payroll, fixed assets, and bookkeeping. Specialized knowledge of agency programs and software. Specialized knowledge of agency organization, function, and purpose. Specialized knowledge of automated systems. Specialized knowledge of the State Personnel Department rules, regulations, and policies and the ability to apply them in the management of staff. Specialized knowledge of the Auditor of State payroll systems and processes. Ability to analyze and audit accounts, records, transactions, and reports. Ability to prepare budgets. Ability to plan and conduct professional and complex research. Ability to delegate work, set clear direction, and manage workflow. Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets. Supervisory Responsibilities/Direct Reports: This role may serve as a team lead for an assigned work group. Benefits of Employment with the State of Indiana: Three (3) medical plan options (including RX coverage) as well as vision and dental plans Wellness Rewards Program: Complete wellness activities to earn gift card rewards Health savings account, which includes bi-weekly state contribution Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities Deferred compensation 457B account (similar to 401k plan) with employer match Two (2) fully-funded pension plan options A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid new parent leave Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 on election years Education Reimbursement Program Group life insurance Employee assistance program that allows for covered behavioral health visits Qualified employer for the Public Service Loan Forgiveness Program Free Parking for most positions Free LinkedIn Learning access #J-18808-Ljbffr

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