The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.
Objectives of this Role
• Ensure accurate and timely processing of accounts payable transactions.
• Support the project management team by setting up and maintaining projects in Procore.
• Contribute to the efficiency and accuracy of financial and project-related processes.
Key Responsibilities Accounts Payable
• Review and process vendor invoices, ensuring proper documentation and approvals prior to payment.
• Perform accurate and efficient data entry for invoices and financial records.
• Reconcile vendor accounts, including credit card transactions and statements.
• Collaborate with the accounts receivable team to align on “paid when paid” processes.
• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner.
Project Accounting and Coordination
• Set up and maintain project details in Procore project management software.
• Collaborate with the Front Office and Project Managers to ensure seamless project workflows.
• Track project-related costs and maintain accurate financial records.
• Provide periodic updates on project financials and assist with reporting needs.
Required Skills and Qualifications
• High school diploma or equivalent.
• Proven experience in accounts payable or related financial roles.
• Strong understanding of basic finance, accounting principles, job-costing, and bookkeeping.
• Exceptional attention to detail and time management skills.
• Technology savvy, with the ability to learn and adapt to new software systems quickly.
• Strong communication and collaboration skills, with a proactive problem-solving approach.
• Proficiency in maintaining confidentiality regarding financial and company information. Preferred
Skills and Qualifications
• Associate’s degree in Accounting, Finance, or Business Administration.
• Familiarity with Procore or other project management software.
• Experience in the construction industry or similar field.
• Advanced Excel skills and experience with accounting software such as QuickBooks or Sage.
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